Change Order Tab
The Change Order subtab within the Contract tab houses the final signed change order for a project.
The submitted signed Change Orders should be placed in Project Files under 11 - CHANGE ORDERS(PERM)(639).
You can download empty Change Order from PW Forms
Note: This subtab is only accessible if the current project has a contract associated with it
Original Contract Amount: The current project’s Engineer Estimate / Construction Contract Amount
Original Contingency Amount: The current project’s Contingency Amount (can be set in Budget Tab or Award Memo)
- New Contingency fields within Budget/Expense Tab
Original Estimated Work Days: The current project’s working date estimate that can be found/set in the procurement tab
To-date Contract Amount = Original Contract Amount + Total CCO Amount
Remain Contingency Amount = Original Contingency Amount - Total CCO Amount
Total Time = Original Estimated Work Days + Total Time Extension
Total CCO Amount: The sum of all CCO Amount added within this Change Order subtab
Total Time Extension: The sum of all Time Extension added within this Change Order subtab
Add Change Order: Button that will display a popup to add the final signed change order detail and file
Adding a Change Order
After clicking the green +Add Change Order button, this popup will appear
Title/Description, CO Number, CCO Amount, CO Category, Submitted On date and Approved On date are all required fields
Provide a brief Title/Description of the change order especially if the change order details are extensive.
CO Category is based on the following criteria:
Changed Bid Documents/Errors and Omissions
If the Bid Documents were updated due to an error or change that was requested by the Contractor i.e. value engineering
Client/Owner-Initiated Changes
If it was a Client/Owner-initiated scope change which includes removing or adding scope to the project during construction
Unforeseen/Changed Conditions
If it was in unforeseen conditions that neither the City or the Contractor had control or knowledge of
Submitted On - Leave Blank. Will be removed
Approved On is the date the final signature on the front cover of the change order was signed. For example if Administration is the latest date, use that date. If the Director of Public Works is the latest date, use that date.
Save & Upload PDF button will be enabled once all required fields have been entered
This button will redirect you to the Project File SharePoint directory of 11 - CHANGE ORDERS(PERM)(639) for the current project for pdfs to be uploaded
How to Video:
FAQs
Q: CFAS uses different change order forms from others, are both linked in the PW forms?
A: CPMS team has created a change order form that all staff should be using. That form is in PW forms.
Q: Don't working days change when they are added through Change Orders? Do we need to then need to add the days in the Procurement tab?
A: No. NTP is usually before you start construction and before any change order are executed. You don't want to change the days in the Procurement tab. You can track the changes to the working days from the change order tab.