Document Center - Major Construction

Procurement Bid Calendar 

Bids are published to Biddingo on Wednesdays, and must be advertised for a minimum of ten days (or longer as required by grant funding). Your P&S signing should occur the week before your publication date.  Please notify the PST if your project requires publication in a newspaper of record, as this is no longer part of the City's standard practice.

Request for Insurance Specifications for Contracts

The Form 148-22 Request for Contract Insurance Specifications has been moved to a digital platform.  Please visit the SimpliGov Dashboard to complete a FIN Contract Insurance Specifications (148-22) workflow.

Authorization to Advertise Memo

File includes Attachment A (Authorization to Advertise memo) and Attachment B (Bid Document Preparation Quality Control Checklist).  Attachment C (Project Budget Summary) can be obtained below.

All three attachments must be submitted when requesting a Plans & Specifications signing meeting with the Director of Public Works.

Project Budget Summary

Excel file format template for Attachment C to the Plans & Specifications Approval and Authorization to Advertise Memo.  

Request for Newspaper Advertising

Only necessary if your funding source requires newspaper advertisement.

Form

Title

10COVER

Specifications Cover Sheet 

20CONTNT

Bid Documents Table of Contents

21CHKLST

Submittal Checklist for Bidders – Major Public Works Proposal

25NTC Municipal

Notice to Contractors

25NTC Fed Funded

Notice to Contractors (Federally-Funded Projects, including FEMA)

30PROPOSAL

Proposal

Voluntary Acknowledgement_Major

Voluntary Acknowledgement

Bid Sheet (Standard Schedule of Quantities)

Sample schedule of quantities with separate versions for projects with bid alts

Bid Sheet (On Call)

Bid sheet only for use with on-call contracts that are awarded based on overhead and profit percentage

35BIDDER

Bidder's Bond

37SUBCONT

List of Subcontractors

List of Subcontractors (Federally-Funded Projects, including FEMA)

40EXPRNC

Statement of Bidder's Experience

Wage Theft Prevention Policy Disclosure

CARB Regulation Compliance

45CNTRCT_Council

Contract - City Council Award Authority

45CNTRCT_PW

Contract - Public Works Director Award Authority

50FAITH

Contractor's Bond for Faithful Performance

55PAYMNT

Contractor's Payment Bond

60SPECPR

Special Provisions

60SPECPR On Call

Special Provisions for On-Call Projects

• These Special Provisions are to be used ONLY when hiring an “on-call” contractor based on an Overhead and Profit markup

• In no other case shall these documents be used.

• These Special Provisions are to be used with the On-Call Bid Sheet ONLY.

• The Special Provisions & On-Call Bid Sheet have been reviewed and approved by the City Attorney and shall be used “as-is” and not altered in any way.

• The Bid Sheet will be used in place of a standard Schedule of Quantities.

• The Special Provisions will be inserted appropriately in the Bid Documents.

60SPECPR Federal Funds

Special Provisions for Federally or State Funded Projects

• These Special Provisions are to be used ONLY for Federal or State Funded projects.

• In no other case shall these documents be used.

• The Special Provisions have been reviewed and approved by the City Attorney and shall be used “as-is” and not altered in any way.

• The Special Provisions will be inserted appropriately in the Bid Documents.

60SPECPR FEMA

Special Provisions for FEMA Projects

71ATTCH1

Attachment 1 - Nondiscrimination/Nonpreferential Treatment Applicable to Contracts for Public Works Construction Projects

72ATTCH2

Attachment 2 - Davis Bacon Wage Act

• This is to be used for Federally Funded Projects ONLY

• PM must contact the Office of Equality Assurance to obtain current Attachment

73ATTCH3

Attachment 3 - Contract Provisions Implementing Chapter 4.08 of the San Jose Municipal Code Prohibiting Discrimination And Preferential Treatment

74ATTCH4

Attachment 4 - Insurance Requirements

• PM must obtain appropriate Attachment from Risk Management

75ATTCH5

Attachment 5 - Contract Provisions for Prevailing Wage

76ATTCH6

Attachment 6 - Project Labor Agreement

77ATTCH7

Attachment 7 - Federal Funding Provisions

• Only to be used on Federal Projects

9ATTCH9

Attachment 9 - LAPM Required Federal-Aid Contract Language

• Exhibit 12-G

• Project Manager must obtain the latest version of Exhibit 12-G

• https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/c12/12g.pdf

Form

Title

Div 0 Spec Instructions 

00 00 01 

Cover

00 01 07 

Professional Seals

00 01 11

Table of Contents

00 01 13

Bidders Checklist

00 10 11

Notice to Contractors - Non Municipal

0 42 11

Proposal

Voluntary Acknowledgement_Major

Voluntary Acknowledgement

00 42 12

Bidders Bond

00 43 25

Statement of Bidders Experience

00 43 35

List of Equipment Manufacturers

00 43 36

List of Subcontractors

00 45 30

Wage Theft Prevention Policy Disclosure

00 45 40

CARB Regulation Compliance

00 52 03

Contract - City Council Approval

00 52 04

Contract - Director Approval

00 61 12

Contractor’s Bond for Faithful Performance

00 61 16

Contractor’s Payment Bond

00 73 03

Special Provisions - Non-Municipal 

00 73 20

Dispute Resolution

00 90 01

Attachment 1 - Nondiscrimination/Nonpreferential Treatment Applicable to Contracts For Public Works Construction Projects

00 90 02

Attachment 2 - Not Used

00 90 03

Attachment 3 - Contract Provisions Implementing Chapter 4.08 Of The San Jose Municipal Code

00 90 04

Attachment 4 - Insurance Requirements

Exhibit I – Owner Controlled Insurance Program Insurance Requirements

• PM must obtain appropriate Attachment from Risk Management

Exhibit II – Owner Controlled Insurance Program Contractor’s Insurance Procedures Manual

• PM must confirm appropriate Attachment with Risk Management

Exhibit III – Owner Controlled Insurance Program (OCIP) Health and Safety Manual

• PM must confirm appropriate Attachment with Risk Management

00 90 05

Attachment 5 - Contract provisions For Prevailing Wage

00 90 06

Attachment 6 - Project Labor Agreement 

Form

Title

Table of Contents – Airport Specific

Bidder’s Checklist – Airport Specific

Proposal – Airport Specific

Federal Certification 1 - Certification of Compliance with FAA Buy American Preference

• Only to be used for FAA AIP Funded Projects

Federal Certification 2 - Certification of Offer/Bidder Regarding Tax Delinquency and Felony Convictions

• Only to be used for FAA AIP Funded Projects

Contract – Airport Specific

Special Provisions

Use the appropriate document from the Citywide CIP Bid Documents

Attachment 8 - SOLICITATION PROVISIONS FOR THE AIRPORT

• Only to be used on Airport Projects

FAA General Provisions 

• Only to be used for FAA AIP Funded Projects

• FAA Advisory Circular 50/5370-10H contains the general provisions as well as engineering notes relating to the ways in which the standard specifications can be customized: https://www.faa.gov/airports/resources/advisory_circulars/index.cfm/go/document.current/documentnumber/150_5370-10

• Coordinate edits with Airport and consultant

SJC Specific Division 1 Specifications

Addendum Template

00 91 13

Addendum Template - RWF Specific

Sample Site Visit Sign-In Sheet

Notice of Intent to Award (NOITA)

Notice of Intent to Award (NOITA) Pending

Notice of Rejection of All Bids (NORAB)

Used if the Director has made the decision to reject all bids.                  

Notice of No Bids Received (NONBR)

Bid Extension Letter

Council Agenda Calendar

149-7 Notice of Contract Being Processed

The 149-7 Notification of Contract Being Processed form has been moved to a digital platform.  Please visit the SimpliGov Dashboard to complete a FIN Certificate Review for Insurance Compliance (Form149-7) workflow.

Notice of Contract Award

Issue this document as soon as:

• The Director signs the award memo; or

• The City Council awards the contract at the Council meeting

Contract Processing Package

City Clerk Transmittal Form

(For internal use only. This will be used after signatures from contractor have been obtained.)

Always use the most recent Contract Transmittal Form (CTF) from NextGen PW Forms

Construction Contract Processing Instructions

Contract Award Notification Letter

Contract award notification letter providing instructions for contract execution, bond execution; and insurance certificates

Contract 

Use the appropriate document from the Citywide CIP Bid Documents

Contractor's Bond for Faithful Performance

Use the appropriate document from the Citywide CIP Bid Documents

Contractor's Payment Bond

Use the appropriate document from the Citywide CIP Bid Documents

Contract Execution Requirements

Sample Certification by Secretary of Corporate Resolution

Notary Acknowledgement

Small & Local  Business Information Form

Post Execution Documents

Department of Industrial Relations (DIR) Project Award Form

Form must be fully completed (including contract #)

Prevailing Wage Compliance Report

Complete and send to Office of Equality Assurance (OEA)

Public Works Construction Contract Procurement Consolidation Process Memo

Memo from Dave Sykes to Ed Shikada outlining DPW Director authority to award Public Works, Environmental Services and Transportation Department construction contracts, dated May 17, 2011.

Sealing and Signage of Consultant and In-House Design Plans and Specifications

Guidelines and procedure for "Sealing and Signage" for Design Phase/In-House or Combination Design; Design Phase/Consultant Design; Final Sealing/Signature/Consultant, In-House or Combination

Delegation of Authority for Change Orders